Microsoft's Office 365 StaffHub Service Goes Live

The worldwide rollout of Microsoft's new Office 365 StaffHub scheduling service began on Thursday.

StaffHub is an employee scheduling service designed for managing the schedules of so-called "deskless workers," who may be doing shift work with varying dates and times. It's currently available at no extra cost to subscribers of Office 365 plans K1, E1, E3 and E5 and published in 15 languages, according to Microsoft's announcement.

StaffHub is now at "general availability," having been introduced as a preview back in September. Microsoft conceives of its use by "hotels, restaurants, retail stores," as well as the construction and manufacturing industries.

The StaffHub service is turned on by default for subscribers to the qualified Office 365 plans. IT pros with global administrative privileges can turn it off using the StaffHub management portal, which is located at However, blocking it disables StaffHub across the organization, Microsoft explained, in an "Overview" support article. The StaffHub management portal has a "self-provision accounts" toggle button that will automatically provision the accounts, but employees need to be covered under the Office 365 account to be part of a StaffHub group.

Managers get a Web-based calendar that's color-coded to show employee shifts with the StaffHub service. They can copy one month's schedule to the next month and make changes when planning shifts. They can then hit a "publish" button to make the calendar available to workers. The published schedule gets automatically pushed out to the team.

The service also has an e-mail-like messaging service that works with mobile applications, including Android and iOS devices. The service permits one-to-one messaging, one-to-many messaging and team messaging, according of a Microsoft video on StaffHub. Workers can swap shifts using the messaging service, with confirmation by a manager. StaffHub also supports file uploads to users, as well as "rich media" presentations.

Microsoft has designed the StaffHub service to work with other software systems. For instance, Microsoft's announcement pointed to StaffHub's ability to connect to solutions produced by Kronos, which makes employee management and "human capital management cloud solutions." The StaffHub and Kronos integration is currently at the private preview stage.

Microsoft also has a similar employee scheduling service for small businesses called Microsoft Bookings, which works with calendar applications such as Outlook, and Google Calendar to show employee shifts. Bookings, which is currently available in the United States and Canada for Office 365 Business Premium subscribers, seems a bit different from StaffHub in that it lets external customers directly schedule appointments with staff, if that's permitted by the organization. In contrast, StaffHub seems built more as an internal tool seen by managers and employees only.

About the Author

Kurt Mackie is senior news producer for the 1105 Enterprise Computing Group.


  • Azure AD Outage Linked to Multifactor Authentication Issues

    An Azure Active Directory outage that lasted for about 2.5 hours was caused by multifactor authentication challenges not working, according to Microsoft.

  • The 2019 Microsoft Product Roadmap

    From the next major update to Windows 10 to the next generation of HoloLens, here's what's on tap from Microsoft this year.

  • 2019 Microsoft Conference Calendar: For Partners, IT Pros and Developers

    Here's your guide to all the IT training sessions, partner meet-ups and annual Microsoft conferences you won't want to miss this year.

  • Microsoft Launches Desktop Analytics Service for Windows Devices

    Now generally available, Desktop Analytics gives organizations dashboard views of their managed Windows "endpoints, applications and drivers."

RCP Update

Sign up for our newsletter.

Terms and Privacy Policy consent

I agree to this site's Privacy Policy.